SharePointRecordsManagement.com

Microsoft is promoting the new Records In Place functionality in SharePoint 2010 pretty heavily – and they should.  The ability to manage records in the locations they are originally created is a tremendously powerful new feature that can help enable true enterprise-wide records management.  Look here for more on Records In Place in the future.

But another new SharePoint 2010 feature, Records Links, also deserves attention.  Unlike MOSS 07, SharePoint 2010 allows you to declare a document in a collaborative workspace a record and move the record into the Records Center, but leave a link to it in its original location.  This is out-of-the-box functionality and very easy to set up when configuring the ‘Send to’ option in SharePoint 2010 Central Administration. 

Records links allow you to have one official copy of a record (centrally located in the Records Center) and still provide access to the record from the place it was originally created.  Record links can play an important role in your SharePoint 2010 solution design, especially if you are managing a lot of case file records.

If you are going to AIIM 2010 in Philadelphia this week, be sure to drop by the Microsoft booth.  There will be a number of Product Managers and SharePoint development gurus there who would love to hear from you.  Here’s a link to their conference information.  Here, too.

Commitments to customers back home prevent me from making the show this year, but mention my name to anyone in the booth and you’ll win a brand new flat screen TV!  (OK, that’s not at all true, but wouldn’t it be cool if it was?) 

After the show (or even during it), we’d love to hear from any of our readers who attended.  It would be very helpful to know your thoughts on what you saw and hear what you think should have been done differently.  Please come back and leave your comments.