February 25, 2014
Las Vegas is quickly becoming my second home…
I just want to let our readers know that I will be in Vegas this coming Sunday and Monday (3/2 and 3/3) to attend the opening of the SharePoint Conference. I would love to meet with anyone attending the conference who’s interested in talking SharePoint and Next Generation Records Management.
Let me know if you’d like to get together and exchange ideas. I’m available for coffee in the morning or a beer (or two) any time after that.
January 28, 2014
As many of you know, I have been busy with a new online forum, NextGenRM.org, which is focused on innovative information lifecycle management solutions to the challenges faced by today’s Records Management professionals. It’s really an interesting community of professionals and I would encourage everyone who reads this blog to check it out. (You can find it here.)
The new forum has left me unable to update this site as frequently as I would like, but I did want to take a moment to point out that our friends at Gartner released their annual Magic Quadrant for Enterprise Content Management a few months back and, as always, it had a few interesting things to say about SharePoint.
As with past reports, SharePoint is positioned among the highest rated products in the ‘Leaders’ quadrant. Gartner noted that SharePoint’s market penetration is extremely high, with about half of their client interactions involving SharePoint in some capacity. Gartner also notes improvements in SharePoint 2013 and an increase migrations to 2013 from SharePoint 2007 and 2010.
Gartner mentions a lower-than-expected user adoption rate as a SharePoint ‘caution’ and suggests Microsoft continue to improve SharePoint’s interfaces and user experience capabilities.
No specific mention was made of SharePoint’s records management functionality in this year’s report, but it is worth noting that Gartner still weighs much of their evaluation of records management features based on the product’s compliance with the US DoD 5015.2 Standard. SharePoint 2013 is not natively compliant with the DoD 5015.2, but many Records Management professionals (including myself) now question the value of virtually all of the records management features the Standard requires.
The entire report can be found here. Check out Gartner’s thoughts on all the different ECM products it evaluated. As usual, they provide some excellent analysis.
November 21, 2013
Regular readers of this blog know that I believe ‘information governance’ is simply another term for the work that Records Management professionals have performed for (quite literally) hundreds of years: efficiently managing recorded information through its complete lifecycle. So when I saw that Microsoft’s TechNet had posted an article called ‘Governance Planning in SharePoint 2013’, I was particularly intrigued.
Turns out article goes well beyond basic information governance to include whole sections on ‘IT Governance’ and ‘Application Management’, but the readers of this blog will get the most use out of the ‘Information Management and Governance in SharePoint 2013’ section.
If you are upgrading to SharePoint 2013 or planning to deploy it in the near future, reading through this new guidance will be a good use of your time.
October 25, 2013
In a recent article I posted to AIIM’s Expert blog page, I argued that any organization considering the purchase of an Information Lifecycle Management product should insist on a comprehensive demonstration by the product’s vendor detailing how the vendor successfully implements their own product internally. (Having been in this industry for a long time, I can tell you that a shockingly low number of product vendors actually eat their own dog food.) I further argued that if the product is not good enough for the vendor to use, it certainly isn’t good enough for you to buy.
Right on cue, Microsoft released this case study yesterday, describing in detail how the company – supported by our old friends at Gimmal and the folks at Iron Mountain – are leveraging native SharePoint capabilities to implement a unified records management solution that spans digital and physical records, on-premises and in the cloud, here in the US and in scores of countries across the globe.
If you ever doubted that SharePoint was capable of managing content through every phase of the information lifecycle, I highly recommend you check this compelling case study out.
October 7, 2013
Just want everyone to know that I’m winging it out to Sin City at the end of the month to attend the ARMA 2013 Conference and I’d love to talk SharePoint records and information management with anyone interested.
I’m not going to try to sell you anything, I promise. In fact, I’m more interested in learning from you. I want to hear about your real-world experiences – both good and bad – implementing SharePoint information lifecycle management solutions.
If you are attending the ARMA conference and you can spare an hour or so, please contact me through my corporate site at www.harborpointim.com.
The first cup of coffee (or, this being Vegas, tequila shot :-)) is on me.
Hope to see you there,
September 9, 2013
It’s that time of the year again when we give ourselves an annual pat on the back. This month marks our fifth year of publication and we couldn’t be more grateful. I want to thank all the contributors, commenters and support folks who have allowed us to continue to publish this long. And I particularly want to express my gratitude to our many loyal readers from every corner of the globe. A half-decade is a long time to commit to anything these days and your loyal readership is greatly appreciated.
I was recently accused by someone who claimed to be a long-time follower of this blog with being on Microsoft’s payroll and ‘paid to push Microsoft’s agenda’. (That comment can be found here.) I want to take this opportunity to reiterate that this blog has always been completely independent, written entirely by me and paid for out of my own pocket. I have never taken a cent from Microsoft (nor any other vendor) and I have no intention to do so. That policy will not change.
With a little luck – and your continued support – we will remain the number one island-themed SharePoint Records and Information Management blog on the Internet for many more years to come. I’m looking forward to it…
August 21, 2013
Just a quick note to let you know that I have posted yet another article on AIIM’s Expert Blog site discussing the DoD 5015.2 Standard. You can find it here.
I’m not really breaking new ground with this one, just trying to support my claim that the 5015.2 model of records management doesn’t work. My next post, out in a couple of weeks, will describe what I believe the replacement for the DoD Standard should look like. I’ll keep you posted on that one, as well. Cheers.